Hello middle school parents –
Just one more reminder that rates for our 2012 trip to France are only locked in through today. If you haven’t yet signed up for our middle school European vacation this coming March, and are still planning to, make sure you get your student enrolled tonight. We’re also hoping to avoid paying the “underenrollment fee” which we could be charged with if we don’t have all 20 participants signed up before tomorrow.
Thank you for helping us prepare the absolute best trip for your children!
Sept. 15, 2011 email to parents:
If you’re receiving this email it’s because you have either not signed your student up for our 2012 France trip, or because you have indicated to us that you may be signing up an additional person (adult chaperone).
We are so excited to take your students to France this year – our trip is going to be amazing and we are working closely with the tour company to make sure that we have the best experience that we can have.
While there is no official sign-up deadline looming for the trip (I believe you are able to sign up up until February, though I will double-check), I have been working to ensure that as much of our group is enrolled by Oct. 1 as possible. In fact, the ideal scenario has everyone who will be traveling us signed up online by Oct. 1.
This will help us in a few ways – we will be able to work more specifically in terms of planning our trip itinerary, securing tickets and etc., so the earlier we know our final numbers the better.
Second, when we signed on with this travel company we committed to a private tour – typically these educational travel groups have size cut-offs, in which groups smaller than 20 are paired with other small groups for the trip. We absolutely did not want this, so we agreed that if we were unable to travel with a full 20 we would pay an extra fee to enable us to travel individually. Technically, we are past that deadline, but I have been working with our consultant and she has agreed to extend the deadline to Oct. 1. We are very, very close to 20 participants, and we know from conversations we’ve had with each of you that we will have more than 20 travelers on the trip – so if you are able to do so, please enroll your student or yourself online by Oct. 1!!
Also – we’ve had a few parents volunteer for fundraiser organizing duty. More information about that and how to get involved will be coming out very soon. We believe the way we will work it is have everyone get enrolled for the trip, fundraise, then “pay families back” once the fundraisers have wrapped up. Let me know if you’re interested in helping out!
I’ve attached my original email at the end of this one with detailed information about how to create and account and sign up for the trip. Thank you!!